The captioned topic might have discussed by several people specially writers, motivational speakers and lots of books were published on the same.
Since numerous articles or books were published on the subject there may not be too many things I can add because it’s already discussed and everybody knows all about this. What I want to add here is the way I adopted and the mind set people needs to have before adopting the same.
Mindset
Yes this is what you need first – a mindset. The mindset to adopt to utilize your time effectively, efficiently and diligently. Everybody will kick of with what the motivational speakers advise or the books on time management says. It’s similar to our New Year resolutions! New Year resolution normally last for only two months. But to continue the same and to adopt the same throughout in your life – that’s where the secret of success.
Don’t let e-mails decide your Day
When I initiated my plan to use my time effectively specially at my work, I decides not to let my e-mail decides my day. Normally when you start your office, you will check your mails and on the basis of mails you will start replying to them. Since I am Project manager and 90% of my time is in communication, before my e-mail decided my day. That means, eventhough I make a TO DO list for the day and comes to office, But when I start my work and check my e-mails, normally other things steals my time.
Stop doing this. Don’t let your e-mails decides your day. Make a proper TO DO list with high priority items in the first place and ensure that each of your items gets completed one by one as per your TO DO List. Mean time you can go through your e-mails and ensure that HIGH priority e-mails are replied immediately. Rest of the e-mails make this as unread. This will help you to comeback again and go through the unread e-mails and perform your task.
The TO DO LIST
I have made lots of TO DO list before and hardly one or two items might have completed on daily basis and rest of the things are normally carried forwarded and the TO DO list kept on increasing. This was mainly due to not allocating sufficient time to each tasks.
A time bound or time wise TO DO list will help you to provide better understanding of the time required to complete each tasks and allocating time for each tasks. For me it was very much successful provided if I allocate sufficient time for breaks, lunchtime etc.
Delegation of Authority
As nature, I am a perfectionist, which have some adverse effect as well specially getting things done through others. I always thought instead of giving those assignments to them, its better to do myself. Once you grow up the ladder and you have more responsibilities, you won’t be able to adopt this. Delegating authority to others will save your time considerably also which will boost the morale of your subordinates. They will have the feeling that, I am important and my boss is assigning responsibilities to me. You can invest your time, managing them and do things better than this.
Decide a Goal and be focussed.
By efficiently and effectively utilizing your time and deciding a definite Goal, everyone can reach heights. A goal setting will help us to plan your next few years which can be break down to Months, Weeks, days, day then Hours.
Understand the Cost of the Time
Understanding how expensive your time will provide you the importance of the value of time. If you are employed and assume your salary per month is USD 10K. Divide the same with 160 hours (i.e. 8 hours per day for 20 working days). Per hour cost 10k/160 hours = $ 62.50. Per seconds will cost $ 62.50/60 minutes = $ 1.042 per second. Now you know how expensive your time is and how much your employer is paying per second.
Conclusion
If you start talking about Time management or using time effectively there won’t be any end. We can talk about this for hours. But effective Time management is definitely not that, applying the points we learned here with a proper mindset can definitely achieve your goal.
Since numerous articles or books were published on the subject there may not be too many things I can add because it’s already discussed and everybody knows all about this. What I want to add here is the way I adopted and the mind set people needs to have before adopting the same.
Mindset
Yes this is what you need first – a mindset. The mindset to adopt to utilize your time effectively, efficiently and diligently. Everybody will kick of with what the motivational speakers advise or the books on time management says. It’s similar to our New Year resolutions! New Year resolution normally last for only two months. But to continue the same and to adopt the same throughout in your life – that’s where the secret of success.
Don’t let e-mails decide your Day
When I initiated my plan to use my time effectively specially at my work, I decides not to let my e-mail decides my day. Normally when you start your office, you will check your mails and on the basis of mails you will start replying to them. Since I am Project manager and 90% of my time is in communication, before my e-mail decided my day. That means, eventhough I make a TO DO list for the day and comes to office, But when I start my work and check my e-mails, normally other things steals my time.
Stop doing this. Don’t let your e-mails decides your day. Make a proper TO DO list with high priority items in the first place and ensure that each of your items gets completed one by one as per your TO DO List. Mean time you can go through your e-mails and ensure that HIGH priority e-mails are replied immediately. Rest of the e-mails make this as unread. This will help you to comeback again and go through the unread e-mails and perform your task.
The TO DO LIST
I have made lots of TO DO list before and hardly one or two items might have completed on daily basis and rest of the things are normally carried forwarded and the TO DO list kept on increasing. This was mainly due to not allocating sufficient time to each tasks.
A time bound or time wise TO DO list will help you to provide better understanding of the time required to complete each tasks and allocating time for each tasks. For me it was very much successful provided if I allocate sufficient time for breaks, lunchtime etc.
Delegation of Authority
As nature, I am a perfectionist, which have some adverse effect as well specially getting things done through others. I always thought instead of giving those assignments to them, its better to do myself. Once you grow up the ladder and you have more responsibilities, you won’t be able to adopt this. Delegating authority to others will save your time considerably also which will boost the morale of your subordinates. They will have the feeling that, I am important and my boss is assigning responsibilities to me. You can invest your time, managing them and do things better than this.
Decide a Goal and be focussed.
By efficiently and effectively utilizing your time and deciding a definite Goal, everyone can reach heights. A goal setting will help us to plan your next few years which can be break down to Months, Weeks, days, day then Hours.
Understand the Cost of the Time
Understanding how expensive your time will provide you the importance of the value of time. If you are employed and assume your salary per month is USD 10K. Divide the same with 160 hours (i.e. 8 hours per day for 20 working days). Per hour cost 10k/160 hours = $ 62.50. Per seconds will cost $ 62.50/60 minutes = $ 1.042 per second. Now you know how expensive your time is and how much your employer is paying per second.
Conclusion
If you start talking about Time management or using time effectively there won’t be any end. We can talk about this for hours. But effective Time management is definitely not that, applying the points we learned here with a proper mindset can definitely achieve your goal.
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